Job PMO Project Coordinator

Job Description

Position Highlights:

Role: PMO Project Coordinator

Locations: Offices including Glasgow, Aberdeen, Manchester, and London. The role can be based in any of the above locations.

Work Arrangement: Hybrid office working, ensuring flexibility.

Annual Leave: Enjoy 34 days of annual leave, with options to buy and sell more.

Learning & Development: Invest in your growth with guaranteed learning and development opportunities.

Health & Wellbeing: Benefit from private medical coverage, permanent health insurance, and more.

Financial Security: Secure your future with life insurance and critical illness cover.

Financial Benefits: 6.5% contributory pension.

Your role

Your responsibilities will include:

• Meetings
  • Attending Sector all hands calls and contributing to presentations on PMO activities
  • Attending Daily PMO Calls to provide updates on issues and progress on individual backlog items
  • Attending Sector weekly project review calls

• Reporting
  • Updating project packs with stats and info from different sources such as:
  • Snap shot of overall financial progress for the week and commentary
  • Snap shot of overall Utilisation for the week and commentary
  • Snapshot of Financial KPIs
  • Updating individual Project Financial Data
  • Distributing to internal stakeholders
  • Ensuring timesheets are completed in a timely manner
  • Entering Weekly Timesheet detail from F&SCM
  • Creating Monthly Utilisation Sheet and maintaining weekly
  • Update PowerBI reports

• Project Coordination
  • Create Teams Channel and folders
  • Coordinate handovers, completion of checklists and follow up on open actions
  • Coordinating Workshops / Meetings and General Administrative Tasks
  • Coordinate project audits and completion of checklist and follow up on open actions
  • Updating Project RoadMap weekly
  • Purchase Order Chasing
  • Documentation Management
  • Creating PowerPoints to support workshops / meetings
  • Report on slippage to programme and cross-programme deliverables, highlighted by Project Managers, weekly or ad-hoc.
  • Ensure Project Managers are using established templates and standard practices.
  • Record and maintain action logs on daily or weekly programme reviews.
  • Chase action owners and escalate to Head of PMO as required.
  • Provide support to the Project Managers and Account Managers on the production of client quotations and Change Requests during the project.
  • Assist Project Managers with the tracking and reporting of project time and budget spent, highlighting deviations.
  • Assist Project Managers with effective project conclusion, including handover to Support, and ensure lessons learned are recorded.
  • Onboarding of new project managers, Heads of, Practice Directors.
  • Actively contribute to continuous improvement, owning backlog items.
  • Actively contribute to the PMO toolkit series, a set of training guides to support PMO processes.
  • Manage queries received through the PMO Inbox in a timely manner.
  • Manage queries received through sector teams channels in a timely manner.
  • Maintaining project information on required systems.
  • Building reports and training others on how to use them.
  • Contributing to continuous improvement of processes.
  • Undertake all mandatory company training within the timescales provided.